Privacy notice
What this website collects when you register your interest in the summit, why it is held, how long it is kept, and how to ask for a copy or ask us to delete it.
Last updated
Who is responsible for your information
The Ministry of Justice is the data controller for The Global Business and Law Summit. It decides what information is collected and what happens to it.
Amplitude is the summit’s registration provider and handles registrations on the department’s behalf. The notice Amplitude gives at the point of registration is reproduced further down this page, in full and in its own words.
For anything on this page, email GlobalBusinessandLawSummit@amplitude.org.uk.
What this website collects
Only what you type into the registration form. That is your first and last name, your job title, your company or organisation, the sector you work in, your email address, your assistant’s email address if you choose to give one, the country you are based in, whether you would like to hear about fringe events, and the fact that you ticked the consent box.
Two details are added by us rather than by you:
- the date and time the form was submitted
- a random identifier, so that a registration can be found again if you ask us about it
Nothing else is written to the record.
The form asks for your email address twice and keeps both copies exactly as you typed them. That is only so a typing mistake in the one address we have for you cannot quietly cost you an invitation.
Cookies and analytics
We use analytics cookies to count visits and see how the site is used, so we can improve it. They are only set if you agree when the banner asks. If you say no, or ignore the banner, nothing is stored on your device and nothing is recorded. Saying no changes nothing else — every page and the registration form work exactly the same way.
If you agree, we record which pages are visited and how people move through the site, including how far they get through the registration form. Nothing you type into the form is ever sent — not your name, your email address, your employer or your job title. You are not identified and no profile is built about you. There is no session recording and no advertising.
The analytics are provided by PostHog, which holds the information in the European Union. Your IP address is not stored.
To change your mind, open and switch analytics off or on. Turning it off takes effect straight away and deletes what was stored. You can also email GlobalBusinessandLawSummit@amplitude.org.uk.
What your registration does not collect
Your registration does not store your IP address, or any detail of the browser or device you used. That is deliberate. The notice below promises “a strictly-limited amount of information” and then lists what that is; keeping more than the list describes would break the promise the moment it was made.
Your IP address is used once, and briefly. For a few minutes after a registration is sent, the server counts recent submissions from the same network so that an automated script cannot flood the form. That count is held in memory, is never written to your registration, and expires on its own.
The form also carries two hidden fields used to tell an automated submission from a person’s. Neither is stored.
As with any website, the infrastructure that serves these pages may keep short-lived operational logs. They are separate from your registration, nothing from them is added to it, and they are not used to build a picture of anyone.
What this website loads from other organisations
If you reject analytics cookies, or never answer the banner: nothing. Both typefaces are served from this domain rather than from a font service. The map in the venue section is drawn from OpenStreetMap data when the site is built and served as part of the page, rather than embedded from a mapping company. There is no video, no social media widget and no chat window. Opening a page of this site does not tell any other organisation that you were here.
If you accept analytics cookies, the analytics software is loaded from PostHog’s European servers. Nothing is loaded from them unless you accept.
Why we are allowed to hold it
The lawful basis is your consent, under Article 6(1)(a) of the UK GDPR. The registration form will not submit until you tick the consent box, and the notice below treats a completed registration as informed consent to these arrangements.
You can withdraw that consent at any time by emailing GlobalBusinessandLawSummit@amplitude.org.uk. Withdrawing it does not make what happened beforehand unlawful, but it does mean we stop, and delete what we hold.
How long it is kept
A maximum of 24 months, as the notice below sets out — long enough to tell the people who came about future events of this kind. After that it is deleted. If you ask for it to be deleted sooner it is deleted sooner, and you do not have to give a reason.
Who sees it
Your registration is used to plan and run the summit: reviewing registrations against the programme and the capacity of Mansion House, catering, and access on the day. It is seen by the registration provider and by the Ministry of Justice team running the event. It is not sold, and it is not passed to anyone else — in particular, nothing from your registration is sent to the analytics described above.
The registration provider’s own notice
This is the data protection notice shown at the point of registration, reproduced here in full and unedited.
As the registration providers of The Global Business and Law Summit, we collect a strictly-limited amount of information to facilitate the event on behalf of the Ministry of Justice, who use this to plan and manage the event - specifically registration, catering, and access. The information we collect is limited to your name, organisation, email address, and dietary or accessibility requirements. We safeguard this information, and we do not allow access to this information to third parties. We will keep your data for a maximum of 24 months - this allows us to tell those who attended about any future events of this kind.
At any time, you can ask us to access or correct the data we hold about you, or ask us to delete it without needing to provide reason. We'll provide you with this data in any format you request. We understand that your completed registration, whether or not you attend the event, constitutes your informed consent to these arrangements. Please register only if you agree, and please contact the organisers if you have any further questions.
One clarification, because that notice covers the whole event and this page covers only the website: dietary and accessibility requirements are not asked for here. They are collected later, at the invitation stage, if you are offered a place.
Your rights
Under the UK GDPR you can ask us to:
- tell you what we hold about you, and give you a copy of it
- correct anything that is wrong
- delete it, without giving a reason
- provide it in a format you specify
- stop using it, or restrict what we do with it
Email GlobalBusinessandLawSummit@amplitude.org.uk. We will reply within one month, which is the time limit the law sets.
If you want to complain
Tell us first, at GlobalBusinessandLawSummit@amplitude.org.uk, so that we have a chance to put it right. If you are still unhappy you can complain to the Information Commissioner’s Office at ico.org.uk. Complaining to the ICO costs nothing and you do not need to go through us first.
The Ministry of Justice’s Data Protection Officer can also be contacted. The current details are published in the department’s personal information charter on GOV.UK.
Changes to this notice
If anything here changes, the date at the top of this page changes with it.